SELECT MESSAGE TO SEND
This letter is to confirm your appointment for [Date] at [Time]. Please plan to arrive approximately 30 minutes prior to your scheduled appointment to allow time for you to sign consent forms that are required for your treatment.
If you have been seen by another physician, please request that your medical records be forwarded to our office prior to your appointment, as well. In an effort to be HIPAA compliant and to protect your private health information and identity, we require that you bring your photo I.D. and insurance card to your first visit. Any copayments will be collected at time of service. For any non-insured patients, fees for all office visits and related charges are payable at the time of service.
My staff and I appreciate your selecting our office for your health care. We recognize the trust and responsibility placed in us and we will do everything possible to provide for those needs. We look forward to seeing you!
[Provider’s phone number]
Your appointment is coming up!
Hello [Client Name],
This is a friendly reminder that your appointment with [Provider’s name] at [Location Name] is scheduled for [Date] [Time]. Please feel free to contact a member of our staff if you have questions or concerns before your appointment. Use the contact details below to get in touch with us.
Please confirm your appointment by calling the number below
Thanks for choosing [Provider’s organization] as your healthcare provider.
Staff Signature Section
[Provider’s address and phone number]
Dear [client’s name],
This letter is to remind you of the appointment you scheduled with [Provider’s name] for your children on [Date], at [Time]. We have the following children scheduled for a physical and wellness exam: [Children names and ages]. We are enclosing a medical questionnaire for each child. Please fill out the forms completely and bring them with you to your appointment. We ask that you fill out the medical release of information forms for each child as well so that we may obtain their medical records from their previous doctor.
In addition to the above, you will need to bring the shot records for each child, any documentation you have that relates to health concerns, your insurance card, and your driver’s license. We would like you to arrive at our office 15 minutes prior to your scheduled appointments. This will give us the time needed to go over our offices policies, collect the paperwork, and to make copies of your insurance card and driver’s license. Please note that payment is due on the date medical services are rendered.
Thank you for choosing [Provider’s name] as your family’s new physician. Please feel free to contact a member of our staff if you have any questions or concerns prior to your scheduled appointment. You may send an email to [Provider’s email] or you may call us at [Provider’s phone number]. Again, welcome to our practice.
[Provider’s name and organization]